Vendor Onboarding -> Contract Management

A guide to centrally manage contracts with suppliers and vendors.

When contracts are scattered, renewals get missed and compliance issues are more likely. This guide explains the basics of consolidating contract information in Sanka and preventing missed updates.

Key items to manage

• Contracting parties (suppliers/partners) and owners
• Contract term, renewal date, termination conditions
• Pricing, order limits, payment terms
• Contract files, related notes, SLA/penalties

Recommended approach

1. Prepare a contract template: define the minimum required fields and attachment slots.
2. Register contracts: enter existing contracts and link files and dates.
3. Set reminders and approvals: configure alerts and approval flows for renewal dates and critical changes.
4. Connect to procurement and billing: reconcile order limits and payment terms with procurement and accounting data to prevent violations.

Tips to make it stick

• Centralize contract storage in Sanka and minimize link sharing.
• Track critical contracts on a dashboard and review weekly.
• Set permissions by role and keep viewing/editing scope simple.